Some employees bulldoze over other employees, obnoxiously pushing
forward their opinions and agendas while leaving little room for the
ideas of others. They don’t listen and they don’t take direction well, and this can lead to authority and discipline problems. Employees may demonstrate this overpowering behavior in several ways:
• Dominating meetings
• Dominating conversations
• Pushing agendas too aggressively

What can you do besides sending the employee’s mother a nasty letter for not teaching him or her to share and play nicely with others? The following interventions should help.

DOMINATING MEETINGS
This employee is the dominator. If he doesn’t have the floor, he steals it. Once he has it, he holds forth for far too long. He may have a dismissive way of brushing aside the ideas of others, since he is so focused on his own ideas. The dominator must be stopped by an intervention because he will never have the sensitivity to stop himself.

Interventions
• If the overpowering employee’s talking too much in meetings is a
problem, enlist the employee’s help to encourage a shy coworker to participate more. Tell the employee that as part of employee development, you are asking a less vocal coworker to speak up more in meetings. Ask the talkative employee to talk only when absolutely necessary in order to put pressure on the quiet employee to contribute.

• Ask the employee to write down her thoughts during the meeting
instead of verbalizing all of them. Later, she can edit them, perhaps
with your guidance, and share by email what she had wanted to hold forth on in the meeting. Sometimes this follow-up is so much trouble for the employee that the sharing is never done. In some cases, that’s just fine.

• Give the employee specific boundaries regarding how many times
and how long he can speak in meetings. For example, tell the
employee that he can speak only twice in a meeting and for no more than 3 minutes each time. You may want to offer him a reward for doing this in one or two meetings.

Taken From: 201 Ways to Turn Any Employee Into a STAR Performer